How to save time by creating gmail filters

Keeping your email inbox under control can be an enormous task and a huge distraction. Sadly, we still have to use email, and oddly enough it’s even my preferred communications method. So why not be smart about it by using the powerful filter features in Gmail. You’ll save time and possibly even your sanity.

Ready? Let’s jump into creating filters in Gmail.
First, login to your Gmail account at

Log in to your gmail account.

In the search box at the top of the screen, click the small down arrow.

click the filter drop down arrow
Enter your search in the drop down form. Your search can contain one or combine multiple criteria.

At the bottom right of the form, click the “Create filter with this search” link.

Check as many action boxes as you would like the filter to do. I like to have a filter that automatically labels all donation notifications, one that highlights emails from important staff and the board of directors, and one that moves order confirmations directly into the archives. If you would like the filter to apply retroactively to emails check the “Also apply filter to matching conversations” box.

Click the “create filter” button.


And you’re done! You can set up as many filters as you would like. So feel free to filter away and start automating your inbox to save time and energy.

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